Last updated by at .

Dealing with The Dreaded Money Question

There is a long-held belief among dental consultants that we must never give prices over the phone when a patient asks.  Instead, we’ve created an elaborate way of not answering the question, and trying to get the patient in. I know, because in my first book, Everything is Marketing, I gave exactly that same advice.

Well, times are changing. People are very used to being able to find the price, and the cheapest price, for almost anything. Right there in their hand is a smartphone that can find the cheapest TV, car, dinner or hotel.

The problem in dentistry is compounded by the fact that fees vary so much from practice to practice, and UCF’s are radically different depending on what city or town you’re in.  And I know some dentists in Beverly Hills who charge a separate fee to put on a temporary (which is why they don’t want to get a CEREC–there’s goes that extra income!)

What’s a patient to do? Especially since the whole dental insurance coverage issue is just as confusing to them, and hard for them to understand that it’s not health insurance at all, but some variation of a discount plan on basic care.

I still believe that when a patient is asking what a crown costs, they are really asking if they can trust you not to overcharge them, since they can’t come in and start pulling charts to figure out if you’re a good clinician or not.  (Even if they knew what to look for, HIPPA wouldn’t allow it!) So they don’t know what else to ask, so they ask for prices. And many front desk team members will just give up the cost right away, without establishing any value or clarifying that costs depend on diagnosis.  And that’s not good either.

Now, some patients live on a very tight budget. Quite a few of them, actually. So cost is a huge factor when it comes to dentistry and accepting treatment. I don’t really have to tell you that.  And not everyone values dentistry the same way that you and I do. Some people just want to be able to chew or get out of pain.

And I also understand that most of you don’t want patients who are looking for the cheapest dentist. You don’t want to be that, and you don’t want people to expect that. But somehow, you’ve got to still get them to come into the practice and find out what a remarkable experience you give them, so that they start to believe you are worth the cost.

There is no simple answer here, but a large part of the solution is to have someone very skilled working at your reception, who knows how to listen, how to empathize, and how to effectively create a great first impression of the practice, and persuade someone to come in to experience it for themselves.

And then it comes down to the words. In many cases, rather than being totally evasive, you can give a range of what something would cost, depending on their individual condition. And it’s still critical to explain to people that it’s impossible to diagnose over the phone.  But a root canal is a root canal, and 9 times out of 10 you are going to charge exactly the same amount each time you do it.  So they know you’re being evasive when you don’t just tell them, and that doesn’t build trust.

In short, your front desk person has to be comfortable talking about cost, while making sure to build value over the phone, and inviting the patient to come in and see for themselves. If she is confident that she is working for a dentist who does high quality work  in a comfortable environment at a reasonable price, then she is going to project that over the phone, and the patient will sense it. And then, talk about the range of what a treatment would cost, and also make clear that an initial exam is free or a very low cost.

Of course, you won’t get everyone in.  That’s the reality. And not every patient is a good fit for the practice.  But you can improve your odds.  And I’ve become convinced that we need to not only get comfortable talking about fees over the phone, but we need to get good at it.

I’m going to dive much deeper into this whole question of maximizing the front desk results in my next webinar, with special guest Laura Hatch, who has helped create the front desk environment that built two multi-million dollar practices, and who know teaches those skills in her fantastic video course, Front Office Rocks.  The webinar is Friday, January 12th at 11am Pacific time.  You can register by clicking here, and even if you can’t make it, as long as you register you’ll be sent a recording of the webinar.

It’s going to be extremely valuable for anyone building a practice, so don’t miss this one!


Give Us the Social Lowdown!

Greetings, loyal fans!  We are doing a survey to gather the latest information on how practices are dealing with social media, and we value your opinion enough to give you a chance to win a sweet prize, a $500 Amex gift card!

To take the survey, which is appropriately named “How Dental Practices Use Social Media,” click here and you’ll be automatically entered to win. It will only take a few minutes, and of course we’ll be publishing the results, which you won’t want to miss!

Tips to Overcome No-Shows

If you were lucky, you had a chance to hear Gary Takacs and I do a webinar on how to radically reduce no-shows in your practice. My marketing team enjoyed it so much that they thought it would be good to boil the points down to a tip sheet.   If you’re interested in laying your hands–or at least eyeballs–on the aforementioned sheet, click here!

To see the whole webinar and a whole slew of other great resources, sign up at our Futuredontics page here.

Patient Financing Made Simple and Done Smart

Tomorrow I’m doing a live webinar with Bete Johnson from CareCredit, and we’re going to do a deep dive into how to maximize the utilization of patient financing in your practice.  You’ll learn about some amazing tools and some very practical tips, and you’ll also realize how critical it is to introduce the financing option to your patients. That’s May 17 at 11am PST, 2pm EST.  Register by clicking here.  See you on the Internet!

The Number One Problem for Dental Practices

We all know what it is. It’s no-shows. New patients never showing up, existing patients canceling at the last minute or forgetting their appointments altogether, and it wreaks havoc on our schedules and production.  So famous practice coach Gary Takacs and I are getting together to do a webinar and give practical solutions that will drastically reduce your no-shows.

Gary has been a practice consultant for over 30 years, and also owns a practice in Phoenix, so he has to walk his talk every day, and he knows what gets results. I guarantee you will come away from this webinar with tools and techniques that will take a big bite out of your no-shows!

It’s happening Friday April 21st at 11am PST, 2pm EST.  If you can’t make that time, register anyway and you’ll get a recording of the entire webinar.  Click here to register.